Your company’s email is one of its most important pieces of technology, and since that is true for nearly every business, it is unfortunately one of the most utilized attack vectors used by cybercriminals. Most businesses don’t understand just how vulnerable they are if their email isn’t properly secured and do their best to keep their employees trained on how to spot potential scams.
The reason you’ll want to invest in your email’s security is best summed up by the fact that your business faces near-constant threats. The fact is that all it takes is one malicious email to get into the wrong inbox and your business is dealing with a full-on catastrophe. If your business has unsecured email accounts, it is basically an open invitation for malicious entities.
What can you do to enhance the security of your email accounts? Let’s look at a few things:
The first thing you can do to secure your business’ email accounts is to properly train your employees about how to identify phishing attacks. A phishing attack is when cybercriminals send deceptive emails that are built to seem authentic, and by design, get people to act. They typically do this by having them click on a link in the body of the email or download an attachment to the email. Typically, these attacks are simply phishing for access to a network attached account where the cybercriminal can steal data or deploy malware.
You need to train them to:
If your employees know how to spot probable phishing attacks and when to report suspect emails, you will be far ahead of most businesses when it comes to email security.
If you didn’t know already, the Simple Mail Transfer Protocol (STMP) server enables the sending and receiving of emails. When someone in your organization sends an email, it is stored in the STMP server in plain text format. These backups are typically unprotected and available for access by anyone. That’s why it is important to add a layer of security—typically through encryption—to your email backups to ensure they are locked down.
There are sophisticated tools that help secure email servers with layers upon layers of security. These solutions, including dynamic spam filtering, can detect and block malicious emails. Tools such as password-protected attachments scans, page impersonation attack detection, and domain background checks can keep your organization’s email solution secure and mitigate the risks it could have to your network.
At Managed IT Force, we can help you get the secure email solution you need, help you plan your training, and much, much more. Give us a call at 724-473-3950 today to have a conversation with one of our knowledgeable consultants.
About the author
Dan has 25 years of progressive experience in the IT industry. He has led three successful companies focused on small and medium business IT solutions since 1997.